About the Role:
The Administrative Community Manager provides support to the Research & News, in addition to key senior personnel across the Research & Editorial department. You must be a determined, focused and flexible person who takes initiative and possesses a high level of attention to detail. Clear communication will be critical, as you'll be responsible for multiple tasks running concurrently. You should have a demonstrated track record of organizational excellence and adapting to urgent, unforeseen priorities as need be.
Primary Job Responsibilities:
Effectively partner with department head to help maximize their daily effectiveness
Demonstrate effective, dynamic and mindful calendar management. This requires interaction with both internal and external stakeholders to coordinate a variety of meetings across various time zones
Learn and manage the executive’s preferred system for prioritizing, organizing and replying to emails and other communications
Prioritize and decide what meetings need to take place, when, for how long, with which attendees and with what prep materials
Complete thorough notetaking in team meetings, including a summary of follow-up action items and distribute notes to appropriate stakeholders in a timely manner
Maintains the strictest confidence with sensitive matters, including preparing and reviewing documentation when dealing with confidential information
Manage department wide vendor relationships and contract organization
Oversee frequent travel arrangements for department head by completing itineraries and coordinating transportation and lodging as needed
Collaborate with team managers to better understand and relieve bottlenecks across department
Support and collaborate on planning of all-up events including All Hands, offsite strategic planning meetings, company events and other activities as needed
Support department projects of all sizes in coordination with our project managers and ensure deadlines are being met
Gather and prepare presentations for company-wide meetings as needed
Support the vision and values of the company through role modeling and encouraging desired behaviors
Participate in various company initiatives and projects as requested
Skills and Qualifications:
Bachelor’s degree or equivalent experience required
Effective written and verbal communication skills
Thinks creatively and independently to tackle challenges, solve problems and get results
Desire to take on challenges
Ability to balance the big picture with attention to detail
Ability to react with appropriate urgency to situations and requests
Strong cross-team collaboration and organizational skills
Strong attention to detail and problem-solving skills
Significant experience with Microsoft Outlook and overall Microsoft Office suite
Perks You'll Enjoy
Building large-scale & global software products
Working & growing with Passionate & Talented Team
Diverse careers opportunities with Software Services, Software Product Development, IT Solutions & Consulting
Attractive Salary and Benefits
Two performance appraisals every year and performance bonus
Flexible working time
Various training on hot-trend technologies, best practices and soft skills
Company trip, big annual year-end party every year, team building, etc.
And much more, join us and let yourself explore other fantastic things!