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The Administrative Community Manager Intern

General information

Salary
1m - 3m
Rank
Intern
Form of work
Full time
Location
14 Fl., Viwaseen building, No. 48 To Huu Str., Nam Tu Liem dist., Hanoi
Number of recruits
2

Description

About the Role:

The Administrative Community Manager provides support to the Research & News, in addition to key senior personnel across the Research & Editorial department. You must be a determined, focused and flexible person who takes initiative and possesses a high level of attention to detail. Clear communication will be critical, as you'll be responsible for multiple tasks running concurrently. You should have a demonstrated track record of organizational excellence and adapting to urgent, unforeseen priorities as need be.

 

Primary Job Responsibilities:

  • Effectively partner with department head to help maximize their daily effectiveness

  • Demonstrate effective, dynamic and mindful calendar management. This requires interaction with both internal and external stakeholders to coordinate a variety of meetings across various time zones

  • Learn and manage the executive’s preferred system for prioritizing, organizing and replying to emails and other communications

  • Prioritize and decide what meetings need to take place, when, for how long, with which attendees and with what prep materials

  • Complete thorough notetaking in team meetings, including a summary of follow-up action items and distribute notes to appropriate stakeholders in a timely manner

  • Maintains the strictest confidence with sensitive matters, including preparing and reviewing documentation when dealing with confidential information

  • Manage department wide vendor relationships and contract organization

  • Oversee frequent travel arrangements for department head by completing itineraries and coordinating transportation and lodging as needed

  • Collaborate with team managers to better understand and relieve bottlenecks across department

  • Support and collaborate on planning of all-up events including All Hands, offsite strategic planning meetings, company events and other activities as needed

  • Support department projects of all sizes in coordination with our project managers and ensure deadlines are being met

  • Gather and prepare presentations for company-wide meetings as needed

  • Support the vision and values of the company through role modeling and encouraging desired behaviors

  • Participate in various company initiatives and projects as requested

Requirements

Skills and Qualifications:

  • Bachelor’s degree or equivalent experience required

  • Effective written and verbal communication skills

  • Thinks creatively and independently to tackle challenges, solve problems and get results

  • Desire to take on challenges

  • Ability to balance the big picture with attention to detail

  • Ability to react with appropriate urgency to situations and requests

  • Strong cross-team collaboration and organizational skills

  • Strong attention to detail and problem-solving skills

  • Significant experience with Microsoft Outlook and overall Microsoft Office suite

Benefits

Perks You'll Enjoy 

  • Building large-scale & global software products

  • Working & growing with Passionate & Talented Team

  • Diverse careers opportunities with Software Services, Software Product Development, IT Solutions & Consulting

  • Attractive Salary and Benefits

  • Two performance appraisals every year and performance bonus

  • Flexible working time

  • Various training on hot-trend technologies, best practices and soft skills

  • Company trip, big annual year-end party every year, team building, etc.

And much more, join us and let yourself explore other fantastic things!

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